Salary
$47,415.42 - $74,878.29 Annually
Location
Hennepin County
Job Type
Limited Duration: Regular Sched (FT with benefits)
Department
Elections Division
Job Number
23RRES608MV33
Closing 3/10/2023 11:59 PM Central
Description
The Hennepin County Elections department is responsible for the administration and supervision of all federal, state, and local elections in the county and 800,000 registered voters. Hennepin County’s Elections Department is seeking an Elections Executive Assistant to support the county election director and support elections department staff. This candidate will perform essential administrative tasks to administer secure and transparent elections in Hennepin County. This position primarily consists of daily administrative tasks, daily calendar and correspondence monitoring, coordination of media and public engagement requests, working with department staff to manage critical communications to city and school election partners, responding to requests for data and information, supporting all elections department program areas as needed and other duties as assigned.
Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit Employee referral program.
Location and hours:
This position is hybrid and will be performed both on-site at the Hennepin County Government Center (300 South Sixth Street, Minneapolis, MN 55487) and remote as job duties require. Work hours will be Monday through Friday, between 8 a.m. – 4:30 p.m. and are subject to change based on business needs. While this position is designated as hybrid, based on current requirements hires must reside in Minnesota or Wisconsin.
New employees who are hired into remote or hybrid positions between January 2, 2022, to December 31, 2024, will receive $500 toward the cost of establishing consistent internet connectivity, payable upon completion of 6 months of employment.
About the position type:
This is a full-time, limited duration (temporary), benefit earning position lasting up to two years.
This position is internally classified as an Administrative Assistant.
Click here to view the job classification specification.
In this position, you will:
Monitor department director’s correspondence, prioritizing responses, investigating and recommending action.
Manage department director’s schedule and calendar, coordinate media and public engagement requests.
Provide analysis and research for department, respond to requests for data and information.
Coordinate county canvassing board meetings; election certificates; oaths of office
Support coordination of department strategic planning, department staff functions, county volunteer coordination, risk and security assessments.
Manage department purchase card.
Support all department program areas as needed and perform additional duties that may include voter registration, candidate filing, campaign finance reporting, customer service, clerk training, voter engagement and absentee voting support.
Need to have:
One of the following:
Bachelor's degree or higher in public administration, business administration, or another field appropriate to the position.
Four years or more of experience in general administrative work related to the management of departmental/organizational operations or in a specialty area appropriate to the position.
Nice to have:
Experience:
Working in Minnesota elections.
Monitoring high-volume correspondence with the ability to prioritize and recommend action.
Communicating technical information.
Managing confidential files.
Working with Microsoft Office applications.
Working collaboratively with a diverse group of team members, including internal and external partners.
Ability to:
Handle complex and detailed tasks in a fast-paced environment.
Handle complex and simultaneous tasks by setting priorities to meet deadlines.
Work with great attention to detail.
Understand basic elections policy and procedures. (Comprehensive knowledge of election statutes, rules and relevant court decisions.)
About the department: Hennepin County Elections works with partners at the federal, state, and local level to provide voting services to over one million eligible county residents in over 400 polling places throughout the county. Program areas include voter registration, absentee voting, voter education and engagement, local election clerk training, voting technology, election day operations, results reporting and certification, recounts and audits, candidate filing, campaign finance reporting, violation investigations, and elections data stewardship. About Hennepin County: Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile. Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest). Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.
Elections Executive Assistant | Job Details tab | Career Pages (governmentjobs.com)