Join Minnesota's largest county government in the role of Legal Secretary in the County Attorney's Office. The Legal Secretary will provide administrative and clerical support to multiple attorneys within Civil and Adult Services divisions.
Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit employee referral program.
Location and hours:
This position is hybrid and will be performed both on-site at the Hennepin County Government Center, 300 South 6th Street, Minneapolis, MN 55487 and remote as job duties require. Work hours will be Monday through Friday, 8 a.m. to 4:30 p.m. While this position is designated as hybrid, based on current requirements hires must reside in Minnesota or Wisconsin.
New employees who are hired into remote or hybrid positions between January 2, 2022, to December 31, 2024, will receive $500 toward the cost of establishing consistent internet connectivity, payable upon completion of 6 months of employment.
About the position:
This is a full-time, benefit earning position.
The list created from this posting may be used to fill future permanent and limited duration (temporary) full-time schedule, benefit-earning positions that may last up to two years.
This position is internally classified as a Legal Secretary.
· Provide legal administrative and clerical support to attorneys in a law office setting.
· Type, draft, proofread, and file correspondence, motions, memorandums, subpoenas, affidavits, proposed orders, appellate briefs, and other court documents with district court and state courts with a high degree of speed and accuracy.
· Gather, organize, and maintain documents/cases on various internal databases
· Input, retrieve, modify, and/or delete stored information in computerized systems; open, organize, and close files; copy, fax, scan, email, e-file, and distribute documents to respond to a broad range of requests for information; interact in person and by telephone with the public, attorneys, all court personnel, social workers, other justice partners, and County Attorney's Office staff.
· Provide front desk coverage on occasion in addition to providing back-up secretarial assistance to others.
Need to have:
· One of the following:
o Two or more years of general office work experience, including one year or more of secretarial experience in a legal environment.
o Completion of an approved business school/technical college program as a legal secretary, legal administrative assistant, and/or paralegal.
Nice to have:
o Supporting multiple attorneys simultaneously.
o Preparing civil cases forlitigation.
o Working in a public law office or court setting.
o Preparing and coding appellate briefs for e-filing with appellate courts.
o Filing documents with a variety of courts through the State of Minnesota e-Filing and Pacer systems.
o Preparing correspondence using Microsoft Office (Word, Excel, PowerPoint and Access), software on a routine basis; advanced skills in working with Microsoft Outlook and/or a similar email/calendar program.
o Developing and formatting document templates
o Using databases and performing data entry.
· Knowledge of; and proficiency in SharePoint
· Ability to:
o Triage between multiple database systems utilizing an agile mindset
o Exhibit strong organizational and time management skills.
o Learn quickly and grasp complex information/concepts and apply them effectively when dealing with ambiguous assignments.
o Interact with the public and staff members with tact and discretion.
o Conduct oneself professionally and deal with confidential issues.
o Meet deadlines and produce accurate work in a fast-paced office environment.
About the department:
The mission of the County Attorney's Office is to serve justice and public safety through our commitment to ethical prosecution, crime prevention, and through innovative and reasoned client representation.
About Hennepin County:
Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.
Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge - select Guest.
Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.
Your future. Made here.
This posting may be used to fill current and future vacancies.
This position may have access to systems or other documentation that contains HIPAA data.
Invitations to interview will be based upon an assessment of education and experience. Final candidates may be required to complete a drug test and/or background check.