The Office Specialist, Principal position provides office support for the Minnesota Council for HIV/AIDS Care and Prevention. The Minnesota Council for HIV/AIDS Care and Prevention is the community planning body, jointly appointed by the Chair of the Hennepin County Board of Commissioners, Commissioner of the Department of Human Services (DHS) and Minnesota Department of Health (MDH) State AIDS Director, that prioritizes and allocates resources to HIV services funded by the County’s Ryan White grants, develops Minnesota’s 5-year integrated HIV prevention and care plan, and recommends priority populations for HIV prevention focus.
Hennepin County Public Health is committed to advancing health and racial equity. We recognize racism is a public health crisis. We are committed to change, and to co-creating solutions with those impacted to support communities where everyone experiences optimal health and wellness. Diverse voices are critical to this mission. We encourage you to join us in this work! Learn more about the work of Public Health.
Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit theemployee referral program page.
Location and hours:
This position is hybrid and will be performed on-site at Hennepin County Public Health located at 525 Portland Avenue South, Minneapolis, MN 55415 with frequent offsite Council meetings and remote work as job duties require. The work hours for this position is Monday to Friday, 8 a.m. – 4:30 p.m. Hours are flexible depending on meeting schedules. While this position is designated as hybrid, based on current requirements hires must reside in Minnesota or Wisconsin.
New employees who are hired into remote or hybrid positions between January 2, 2022 to December 31, 2024, will receive $500 toward the cost of establishing consistent internet connectivity, payable upon completion of 6 months of employment.About the position type: This is a full-time, benefit earning position. This position is internally classified as an Office Specialist, Principal. Click here to view the job classification specification.In this position, you will:
· Provide administrative support to the Minnesota Council for HIV/AIDS Care and Prevention.
· Attend Minnesota Council and committee meetings and take accurate concise meeting minutes.
· Plan and coordinate specific Ryan White Program projects and activities and update the intranet site.
· Create, enter and maintain databases including council member rosters, reflectiveness grids, e-mail groups, and process reimbursement requests.
· Prepare and disseminate documents, reports, mailings, and organize electronic and paper files.
· Manage the Minnesota Council website and social media.
Need to have:
· One of the following:
o Three years or more of office clerical experience.
o A combination of office clerical experience and post high school education, totaling 3 years or more (3 semester credits = 1 month).
Nice to have:
· Strong verbal and written communication skills using business correspondence format and style.
o Working with people living with HIV.
o Working with diverse populations in race, ethnicity, age, gender, and sexual orientation.
o Using databases and performing data entry/retrieval with accuracy.
o Taking accurate meeting minutes for a large board, committee or work group.
o Working with computers and Microsoft office applications (Microsoft Word and PowerPoint); virtual collaboration platforms (Microsoft Teams and Zoom); computer software for databases or spreadsheets (Microsoft Excel and Power BI); and other software for creating and managing websites.
· Ability to:
o Work with the general public and staff members professionally, with tact, and discretion to keep private information confidential.
o Handle multiple assignments and resolve problems simultaneously.
o Work independently with minimal direction.
o Organize and manage virtual meetings and needed technical equipment.
o Recognize and respect cultural differences and provide culturally responsive services.
o Proof-read business correspondence and other written materials for spelling, grammar, and format accuracy; extreme attention to detail and excellent organizational skills.
About the department: Hennepin County Public Health’s vision is for all people who live, work and play in Hennepin County to experience optimal health grounded in health and racial equity. Our department works to improve the health of all county residents by addressing the social and environmental factors that impact their health and offering programs and services that help them to be healthy. We promote physical and mental health, prevent illness and injury associated with communicable diseases and environmental conditions, and reduce chronic diseases.About Hennepin County: Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile. Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest). Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community. Your future. Made here. This posting may be used to fill current and future vacancies. Invitations to interview will be based upon an assessment of education and experience. Final candidates may be required to complete a background check.