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dsherred
Jan 15, 2022
In Job Postings
Human Resources-Bookkeeping (Small Business), Chanhassen, MN REQ ID #: COR-21-00024 White Stone Healthcare Resources, LLC Chanhassen, MN 55317 www.whitestonellc.com Job Type: Full-Time Permanent (40 hours per week) Job Location: Remote with regular meetings in Chanhassen, MN Compensation: $60,000 - $70,000/yr. + approx. $9,500 Benefits + potential for bonus Benefits: Medical, dental, vision; Accidental Death & Dismemberment (AD&D); short- and long-term disability; life insurance; 401K plan with employer contributions, PTO, Sick Time, and more. JOB QUALIFICATIONS Successful applicants for the Human Resources-Bookkeeping position shall have the following qualifications: Mandatory: Bachelors degree in Accounting, Human Resources Management, Business Administration, or related field Mandatory: Integrity, ethics, commitment, reliability Mandatory: Comprehension of and practice of superior customer service Mandatory: Fluency with Excel spreadsheets (experience with pivot tables, etc.) Mandatory: Min. 5 years successful track record with bookkeeping plus broad HR functions and procedures (payroll, benefits administration, compliance, onboarding, development of policies and procedures, maintaining employee records, state registrations) Strongly Preferred: Experience with federal contracting Strongly Preferred: Experience with small business Strongly Preferred: Experience operating in multiple states Preferred: Familiarity with Paychex payroll functions Preferred: Background in healthcare industry Exceptional organizational and time management skills Predisposition to multi-tasking Uncommon attention to detail Superior communication and interpersonal skills Capacity to develop and foster trusting relationships Superior customer service skills Aptitude for critical thinking, problem solving, and decision making Proficient in Microsoft Office – Word, PowerPoint, Excel, Outlook Adept with complex software platforms Proven collaboration and mentoring skills Ability to handle sensitive situations and uphold confidentiality Willing to work occasional weekends or evenings during busy recruiting seasons Fully vaccinated for COVID, or able to present documentation showing medical exemption or exemption for sincerely held religious belief, practice, or observance. ESSENTIAL FUNCTIONS Human Resources Duties and Responsibilities: Recruiting as needed (checking references, producing offer letters) Onboarding new hires to include background checks and Forms I-9 Participation in New Hire Orientation Participation in employee team meetings and minutes Time and Attendance records Management and administration of employee benefit plans Employee records/files and Employee Roster Compliance of employee files and records Employee credentials and licensures as required by contract Employee Handbook Policy development as needed HR needs as required by contracts. Management of Paychex and vendor platforms Termination support (produces termination letters, exit interviews) Offboarding support (benefits communication) Supervises Payroll/Invoicing Specialist towards efficient operations of Bookkeeping and HR functions, superior customer service to employees and clients, plus support as needed by the COO and CHRO Bookkeeping Duties and Responsibilities: Payroll Invoicing, tracking and collecting receivables, and payables Annual financial statements (draft versions) Quarterly contract performance analysis Expense Reports Employee compensation (merit raises, cost of living increases, Health & Welfare benefits under the Service Contract Act) State business registrations and excise taxes Point of Contact for employee benefits, timesheets, and payroll inquiries Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regular attendance required Prolonged sitting Moderate stress Position may require long hours and weekend work during critical deadlines Prolonged telephone use Prolonged work on a PC/Computer DISCLAIMER Cooperative, positive, courteous, and professional behavior and conduct is an essential function of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers, and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others, as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. White Stone Healthcare Resources is an Equal Opportunity Employer and E-Verify participant that recruits and hires qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. APPLY BY SENDING RESUME TO: rsherred@whitestonellc.com
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dsherred
Jan 15, 2022
In Job Postings
Payroll/Invoicing Specialist (Small Business) REQ ID: COR-21-00026 White Stone Healthcare Resources, LLC Chanhassen, MN 55317 www.whitestonellc.com Salary $50,000 a year Job Type Full-time Job Description White Stone Healthcare Resources is an Equal Opportunity Employer that recruits and hires qualified applicants without regard to race, color, religion, ***, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. White Stone Healthcare Resources, LLC, is a Service-Disabled Veteran-Owned Small Business (SDVOSB) certified by the VA. We have provided clinical staffing to the Department of Defense, VA, the Indian Health Service, and private industry since 2004. We differentiate ourselves by our responsiveness, our focus on employee satisfaction, and unsurpassed customer service to both employees and clients. We invite you to read our Google reviews that provide insight into our company. The Payroll/Invoicing Specialist is a key corporate staff member of White Stone Healthcare Resources (White Stone), a small business located in Chanhassen, MN. This position reports directly to White Stone's Human Resources-Bookkeeper. The Payroll/Invoicing Specialist primarily supports the Human Resources-Bookkeeper but also the Chief Operating Officer and the Chief Human Resources Officer as directed by the Human Resources-Bookkeeper. The Payroll/Invoicing Specialist works remotely and attends regular corporate staff meetings in Chanhassen, MN. OBJECTIVES The Payroll/Invoicing Specialist represents White Stone to employees and clients following White Stone’s servant leadership business model. The Payroll/Invoicing Specialist supports White Stone’s Human Resources-Bookkeeper to ensure the timely fulfillment of contracts and compliance with federal and state laws, as well as assists with payroll, time and attendance records, day-to-day financial and HR duties, and administrative assistant duties. ESSENTIAL FUNCTIONS Under the direction of the Human Resources-Bookkeeper, the Payroll/Invoicing Specialist assists with: Payroll Invoicing, tracking and collecting receivables, and payables Quarterly contract performance analysis Quarterly and annual financial statements Expense Reports/Payables Recruiting as needed (checking references, producing offer letters) Onboarding new hires to include background checks and Forms I-9 Employee team meetings and taking minutes Time and attendance records Communication to employees Employee records/files and Employee Roster Compliance of employee files and records Employee credentials and licensures as required by contract Employee compensation (merit raises, cost of living increases, Health & Welfare benefits under the Service Contract Act) State business registrations and excise taxes Employee Handbook HR needs as required by contracts Updating information in Paychex and other vendor platforms Offboarding employees Human Resources and Administrative Assistant duties as directed JOB QUALIFICATIONS The job qualifications for the Payroll/Invoicing Specialist are as follows: Mandatory: Integrity, ethics, commitment, reliability Mandatory: Comprehension of and practice of superior customer service Mandatory: Fluency with Excel spreadsheets (experience with pivot tables, etc.) Preferred: Bachelors degree in Accounting, Business, or related field Preferred: Background in healthcare industry Preferred: Experience with federal contracting Strong working knowledge of payroll procedures Preferred: Familiarity with Paychex payroll functions Min. 5 years successful track record as a Payroll/Invoicing Specialist Exceptional organizational and time management skills Predisposition to multi-tasking Uncommon attention to detail Superior communication and interpersonal skills Capacity to develop and foster trusting relationships Superior customer service skills Aptitude for critical thinking, problem solving, and decision making Proficient in Microsoft Office – Word, PowerPoint, Excel, Outlook Adept with complex software platforms Proven collaboration skills Ability to handle sensitive situations and uphold confidentiality Willing to work occasional weekends or evenings during busy recruiting seasons Fully vaccinated for COVID, or able to present documentation showing medical exemption or exemption for sincerely held religious belief, practice, or observance. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regular attendance required Prolonged sitting Moderate stress Position may require long hours and weekend work during critical deadlines Prolonged telephone use Prolonged work on a PC/Computer Benefits: 401(k) Dental insurance Employee assistance program Health insurance Life insurance Short/Long Term Disability Paid time off Vision insurance Schedule: Day shift Monday to Friday Work Location: Work From Home DISCLAIMER Cooperative, positive, courteous, and professional behavior and conduct is an essential function of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers, and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others, as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. White Stone Healthcare Resources is an Equal Opportunity Employer and E-Verify participant that recruits and hires qualified applicants without regard to race, color, religion, ***, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. APPLY BY ANSWERING BELOW QUESTIONS AND FORWARDING RESUME TO: rsherred@whitestonellc.com How many years have you worked with payroll? How many years of experience do you have with invoicing? How many years of experience do you have with payables and receivables? Have you worked with federal or state contracts? Have you worked in the healthcare industry? How many years have you worked with Microsoft Excel? What have been your past job responsibilities with human resources? Do you have experience working for a small business?
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