Office Administrator @ Manomin Resawn Timbers

Position Title: Office Administrator Date: January, 2020

Position Reports To: Founder

Organization Overview:

Manomin Resawn Timbers covers all areas of reclaimed wood including flooring, paneling, timbers, mantels, as well as a span of beautiful custom projects. From initial contact with a client to final product, we pride ourselves on our high standards, product quality and passion for the industry. All of this is integral to our success and stellar reputation. Our company recognizes that reclaiming old lumber is about much more than tearing boards out of old buildings. We know that to provide our clients with the highest quality experience, it starts with a strong team.

At Manomin, we work with a wide range of high-end designers, builders, architects and eager homeowners. But mostly, we work very closely with one another. We have a strong, driven, close-knit team with a self-starter mentality. Manomin is a place where our employees enjoy coming to work every day, and can see not only the potential in themselves to be successful, but also in an expanding business.

Primary Function:

The Office Administrator supports our Founder to ensure our company is running smoothly. We want someone with a passion for serving others and who is a self-starter! This position handles a wide berth of responsibilities including bookkeeping, Insurance, clerical work and some HR functions.


  • Accountable for accurate financial projections, budgeting and tracking.

  • Complete data entry/journal entries and maintain spreadsheets including cost analysis, shipping, labor, cash flow, invoice list, sales orders and weekly/monthly reports.

  • Assist Founder with expense and revenue tracking, including expense reports. Produce month and year-end financial reports. Ensure financials are accurate and complete for submitting to CPA for year-end taxes.

  • Track and pay sales tax. Maintain ST3 file.

  • Reconcile accounts payable and accounts receivable, ensuring that receivables are being collected in a timely manner. Code and enter all payables and complete payments to vendors.

  • Order office supplies and organize them, by vendor, in Sage software.

  • Design, implement and oversee key business systems and procedures.

  • Act as primary person for installation, maintenance and training of firm technology. Lead transition to new accounting software.

  • Balance credit card batch reports to invoice and receipts, and review credit cards for best possible rates.

  • Coordinate and manage Founder’s calendar.

  • Answer incoming calls and deliver world class service to our customers. Respond to emails and prepare documents.

  • Provide admin support for operations and sales staff.

  • Maintain company passwords, laptops, computers and office equipment as well as phone, alarm, camera and key systems.

  • Complete daily filing to maintain order and a systematic business environment. Implement, manage and organize electronic file management system.

  • Complete bi-weekly payroll including checking for missed punches, tying out for accuracy, printing time cards and submitting payroll to outside firm. Distribute paychecks.

  • Reconcile quarterly and year-end payroll to government tax documents.

  • Serve as company’s compliance contact.

  • Point person for HR processes for all workers compensation and unemployment claims, including audits.

  • Maintain employee files, employee handbook and all new hire documents. Track birthdays and holidays for the Company.

  • Track annual reviews of employees in accordance with Company expectations.

  • Determine accurate Insurance coverage and implementation of/adherence to laws and regulatory requirements.

  • Collaborate with leadership on marketing plans including general mailings.

Selection Criteria:

  • Strong communication skills, both written and verbal

  • Ability to manage business correspondence including filing, sorting and general organization skills

  • Capable of conducting research on Insurance costs/rates, unemployment changes, new laws and other ad hoc items

  • Ability to take initiative and a solutions-oriented mindset with a history of making suggestions for improvement

  • Typing skills at a minimum of 40 WPM

  • Professional and friendly demeanor.

  • Ability to be flexible, adapt to change and work in a fast-paced, constantly changing environment

  • Familiarity with MS Excel (required) and other technology including SAGE or QuickBooks (not required)

  • Capable of maintaining a high degree of confidentiality.

The above information on this job description has been described to indicate the general nature and level of work performed by incumbents. Other duties and responsibilities not specifically described may be assigned from time to time, consistent with knowledge, skills and abilities of the incumbent.

Manomin offers a wide range of benefits including Health Insurance reimbursement, PTO, Holiday pay and a retirement benefit match program.

Manomin Resawn Timbers is an Equal Opportunity and Affirmative Action employer. All employment is decided on the basis of qualifications, merit and business need.

Questions? Apply? Contact:

Melanie Martz, * 612-360-7228 (mobile) *

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