Administrative Assistant - Grace Beginnings Academy
Full-time
$24/hr
Hourly non-exempt
KEY DUTIES AND RESPONSIBILITIES
The Grace Beginnings Academy Administrative Assistant supports the daily administrative operations of the school and helps create a welcoming, organized environment for children, families, staff, and visitors. This role serves as a key point of communication for families, assists with scheduling substitutes and provides operational support to the leadership team. This position is a year-round, Monday-Friday position with closing hours (9:15a-5:45p).
Contribute to, communicate and champion the vision of Grace Beginnings Academy
Welcome families and visitors in a professional and Christ-centered manner.
Maintain professional posture and confidentiality in all tasks
Collaborate with the Leadership Team
Oversee and manage the daily staffing needs and finding substitutes to fill open positions
Build relationships with the GBA teaching staff and families
Answer phones, respond to emails and direct any questions to the appropriate staff
Assist with student arrival and dismissal procedures
Check-in approved pick-ups via Brightwheel and escort to the child’s class
Report daily attendance to directors for licensing keeping
Support daily office operations including copying, data entry, and attendance
Monitor office and classroom supply inventory and order materials as needed.
Manage and order food and milk
Organize community storage spaces: teacher’s workroom, storage closets, etc.
Assist in equipment upkeep noting items that need to be replaced, thrown or fixed
Execute staff dinners, special event supplies within the administrative team
Assist in material preparation for meetings, conferences and school wide events
Proficiency with email, word processing, spreadsheets, and school management systems
Answer walkie calls as needed
Other duties as assigned
PROFESSIONAL AND SPIRITUAL EXPECTATIONS
Education: High school diploma required; associate degree preferred
Experience: 2+ years in childcare/school administration, customer service or office support
Strong organizational skills with attention to detail
Warm, professional communication skills with children and adults
Ability to manage multiple tasks and adapt in a fast-paced, fluctuating environment
Has a heart and mission to reach the next generation with the Gospel.
Can clearly articulate the Gospel to a young child.
Exhibits a meaningful and growing personal relationship with Jesus Christ as Lord and Savior as evidenced by the manifestation of the fruit of the Holy Spirit.
Exhibits a lifestyle appropriate to a person in public Christian ministry by conducting life with the utmost integrity in all situations.