Executive Assistant to the Executive Pastor
Grace Church - Eden Prairie
Full-time - 40 hours/week
Pay: $52,000 - $55,000/year
Salary - Exempt
KEY DUTIES AND RESPONSIBILITIES
The Executive Assistant to the Executive Pastor will support and maintain all administrative functions for the Executive Pastor. The Executive Assistant to the Executive Pastor will be responsible for the following:
Effectively interact with all who interact with the Executive Pastor and Executive Office, maintaining a positive first impression.
Effectively schedule appointments, manage calendar, arrange travel, and screen incoming calls for the Executive Pastor, attempting to respond independently when possible.
Serve as a liaison with the Executive Pastor’s direct reports, members of the BOE, staff members, and visitors, maintaining a confidential nature of communications.
Manage the planning and execution of the monthly Board of Elders meetings and Grace Church Annual Meeting.
Assist members of the Board of Elders with all questions and needs related to the work of the Grace Church Board of Elders.
Manage timecard approval and PTO request approval for the Executive Pastor’s direct reports.
Manage office duties, including ordering supplies, sorting and delivering mail, reporting maintenance and IT issues, and other miscellaneous tasks.
Perform all administrative duties under minimal supervision, ensuring effective daily operations of the office.
Prepare monthly credit card and cell phone expenses and file expense reports as needed.
Coordinate and execute, under the advisement of the Executive Pastor, monthly Staff Chapel.
Help manage the upkeep of Grace Church membership files in cooperation with the Engagement ministry team. Make the necessary changes in CCB to reflect deaths, inactive members, and members in poor standing. Track monthly membership statistics to share with the Board of Elders and other Church leaders.
Manage First Time Givers report provided by the Director of Operations and the Large Donations report provided by the Director of Finance. Handwrite cards to first-time givers each month and mail them. Create electronic letters for large donations for the Executive Pastor to sign. Track large donations for Executive Pastor.
Provide occasional backup support to the Executive Assistant for the Senior Pastor.
Perform other duties and assignments as deemed necessary by the Executive Pastor.
PROFESSIONAL AND SPIRITUAL EXPECTATIONS
Education required: High School Diploma, Associate’s degree preferred.
Experience required: 5 years+ of experience in office administration & support of a key executive.
Must be proficient in Microsoft Word, Excel, Outlook and other Office 365 applications.
Strong organizational skills and ability to multitask.
Aptitude to learn database software used by Grace Church.
Highly motivated with strong leadership skills in project management and attention to detail.
Demonstrates honesty and integrity in work relationships.
Self-directed and has the ability to work independently within deadlines.
Excellent communication skills (both written and verbal).
Demonstrates initiative and ability to anticipate and problem-solve independently.
Ability to handle sensitive and confidential situations and information.
Exhibits a meaningful and growing personal relationship with Jesus Christ as Lord and Savior, as evidenced by the manifestation of the fruit of the Holy Spirit.
Has a commitment to personal and active participation in the fulfillment of the Great Commission (Matthew 28: 18-20).
Exhibits a lifestyle appropriate to a person in public Christian ministry by conducting life with the utmost integrity in all situations.
Consistent attendance and participation in Grace Church and involvement in the life of the church.