Leave Administrator
Salary
$68,232.06 - $102,348.09 Annually
Location
625 4th Avenue South, Minneapolis, MN 55415
Job Type
Full-time
Job Number
26HRB14TV379
Closing Date
10/20/2026 11:59 PM Central
Description
The Human Resources (HR) department is seeking a detail-oriented and customer-focused Leave of Absence Administrator to support employees and leaders throughout the leave of absence process. This role ensures compliance with federal, state, and local leave laws and County policies while delivering a positive, empathetic experience for employees navigating medical, family, and other job-protected leave needs.
Ideal candidates will have former leave and disability administration, attention to detail, ability to recognize trends and identify and appropriately escalate challenges.
Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit employee referral program.
Location and hours:
This position is hybrid and work will be performed on-site at least two to three days per week at 625 South 4th Avenue, Minneapolis, MN 55487. Work hours will be Monday through Friday, 8 a.m. – 4:30 p.m. with flexibility. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin. New Employee Orientation (NEO) for all new benefit-earning employees is in-person in downtown Minneapolis. Details about NEO will be provided upon hire.
About this position type:
This position is a full-time, benefit earning position.
This position is internally classified as a Human Resources Representative, Intermediate.
Click here to view the job classification specification.
In this position, you will:
· Process, review, track, evaluate, update, manage audit and report on standard and complex leave requests, and ensure timely and accurate leave approvals and pay (case management).
· Administer, process, and ensure compliance with various federal, state, and County leave policies including but not limited to sick leave, vacation, PTO, Earned Sick and Safe Time (ESST), Minnesota Paid Leave (MNPL), supplemental pay, military leave, and FMLA.
· Review leave requests, including determining eligibility, classifying leave type, reviewing all forms for completeness and accuracy, and when necessary, collecting additional information from employees, supervisors, or health care providers.
· Explain, review, and manage timecard coding to employees and supervisors during leave.
· Maintain accurate records of leave usage and balances in the HRIS and ensure timecard accuracy.
· Provide and explain the short-term disability claim filing process during leave; complete short-term and long-term disability employer statement; assist and field escalated disability questions and concerns.
· Work with internal and external stakeholders to ensure timely and accurate payments to employees.
· Process the employee’s return to work request at the conclusion of their approved leave period; answer questions from employees and leaders on the employee’s return to work.
· Respond to employee and leader questions or concerns about leaves and communicate the leave process to individuals and groups.
· Represent the Leave and Accommodation Management (LAM) in training sessions.
· Coordinate with Workers’ Compensation and managers to facilitate light-duty assignments and return-to-work strategies
· Maintain a strong on-site presence to facilitate collaboration, enhance communication, and drive process improvement.
Need to have:
· One of the following:
o Two years of college coursework, including 12 or more credits in the fields below and four years of professional human resources or related experience.
o Certificate in human resources from an approved college or university and four years of professional human resources or related experience.
o Bachelor's degree in business administration, industrial relations, human resources administration, public administration, psychology, or a field closely related to the position and two years of professional human resources or related experience.
o Note: Experience can be substituted for education on a year-for-year basis.
Nice to have:
· Experience:
o Administering full-cycle leave administration and return-to-work coordination.
o With short-term and long-term disability benefits.
o Working with Americans with Disabilities Act (ADA), Family Medical Leave Act (FMLA), MN Paid Family Medical Leave (MNPL), Health Insurance Portability and Accountability Act (HIPAA), Protected Health Information (PHI), Uniformed Services Employment and Reemployment Rights Act (USERRA), and/or other Minnesota relevant laws.
o Using Microsoft Office (e.g. Word, Excel, Outlook and PowerPoint) and PeopleSoft with advanced skills.
o Providing excellent customer service.
· Ability to:
o Conduct oneself professionally and handle sensitive/difficult issues in a clear and tactful manner, particularly issues of a confidential nature.
o Communicate clearly and concisely, both verbally and written.
o Establish and maintain effective working relationships.
o Handle multiple complex tasks while recognizing priorities and meeting deadlines, with attention to detail, and good organizational skills.
o Maintain, update, and protect confidential information.
o Think critically, analyze information, and solve problems; exercise good judgment in arriving at decisions.
If you have any questions, please contact:
Toufue Vue
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