Site Manager & Purchasing Coordinator @ Southwest Christian High School
REPORTS TO: Director of Operations
STATUS: Full Time (40 hrs/wk)/12-month role
POSITION SUMMARY
Reporting to the Director of Operations, this position is the overseer of the physical campus needs and services. This individual will keep the SWCHS facility in proper working order while helping maintain a level of security, repairs, and problem solving as situations arise. This role responds to urgent issues needing resolution, procurement, scheduling of trades and technician site visits, and any custodial emergencies. This individual will oversee and administer the purchasing pathways for all supplies and assets. They will communicate regularly with staff, contractors, suppliers, and at times visitors and students, to assist with products and equipment, maintain work orders, and respond to ad hoc projects and requests.
JOB RESPONSIBILITIES
Maintenance, Grounds, and Work Orders
Proactively identifying maintenance issues and needs throughout the property and logging of next steps.
Preemptively preparing for and responding to weather needs and other outdoor safety needs to ensure guests are safe upon entry.
Interact weekly with the facility team and custodial service team to address any urgent needs.
React and manage radio calls pertaining to deliveries or urgent campus needs.
Communicate and facilitate all pertinent updates to other site managers and team members.
Collaborate with the Director of Operations and the CFO on building needs, forecasted capital expenditures, and cost savings ideas.
Campus Events & Schedules
Collaborate with the campus scheduler and event leads on any setup support for events and actively follow through with preparation for evening or weekend events. This includes proactive review of event detail forms and calendar scheduling.
Communicate with guests, visitors, and others in a professional and supportive manner while maintaining customer service and flexibility.
Regularly reviews various calendars for event activities and athletic competitions to know the whereabouts of activities and communicate with the facilities team and athletics department as needed.
Remain flexible to occasionally support large SWC weekend events that involve all staff and community.
Systems & Security (Mechanical, Safety)
Basic understanding of HVAC system controls as it pertains to handling temperature changes and adjustments.
Knowledge of all systems locations (Ex. mechanical, electrical) in case of emergency or response.
Assisting security team with traffic control Mon - Friday.
Participate in the Risk Management Committee for all safety and security updates.
Purchasing & Inventory
Oversee routine purchases from beginning requisition, online orders, delivery verification, and ETR transactions to close out.
Work with Finance Department on approvals and payment close outs for all purchasing.
Initiate, oversee and organize campus parts inventory and storage locations.
Assist with general cost savings initiatives and maintaining healthy vendor relationships.
Oversee and verify maintenance of on-going inventory controls.
Misc. Responsibilities
Fulfill ad hoc requests as it relates to facility projects.
Maintain established process and procedure around supplies, inventory, orders, and general equipment usage.
Participate in team meetings and/or essential committee meetings; assisting with facilitation as necessary
JOB REQUIREMENTS
Spiritual Qualities:
Vibrant Christian Faith: Candidates must possess a genuine, growing relationship with Jesus Christ as Savior and Lord, demonstrated through a solid understanding of God's Word and active involvement in a local Bible-believing church.
Biblical Authority: Actively support the school's Statement of Faith, believing the Bible to be the inspired, infallible, authoritative, and inerrant Word of God—the ultimate standard for faith and practice.
Spiritual Maturity: Exhibit a consistent desire for spiritual growth, evidenced by prayer, Bible study, integrity of character, and bearing the fruit of the Spirit in all interactions.
Christian Role Model: Serve as a positive Christian role model in attitude, speech, and actions toward others, including adherence to God's biblical standards for sexual conduct (Luke 6:40).
Required Commitment: Must commit to, sign, and uphold SWCHS’s Pledge of Integrity & Biblical Morality, Statement of Faith, Vision & Values, and Social Position Statement as a condition for employment
Education & Experience
High school graduate or GED; additional education or training preferred.
Possess a minimum of 3 years of facility-related experience or similar work.
Prior experience in purchasing and procuring materials and/or services.
Professional Qualities
High proficiency in the Google Suite and Microsoft environments.
Ability to learn and navigate applications for work orders and purchasing.
Skilled at administrative workflows with attention to detail and follow through.
Demonstrates general organizational skills.
Effective verbal and written communication skills to interact with staff, faculty, vendors, and guests.
Demonstrates having an eye for detail and cleanliness.
Ability to negotiate initial quotes from vendors.
Ability to work alongside a team of individuals who help support this role and the needs of the school.
Ability to manage and prioritize project requests and work orders.
Ability to identify and diagnose facility related maintenance issues.
Ability to occasionally flex schedule and hours.
Physical Requirements
While performing the responsibilities of this role, the employee is required to frequently stand, sit, walk, talk, hear, climb stairs, and use a variety of maintenance and computer equipment. Must have the ability to lift 30-50 pounds regularly and occasionally up to 75 pounds.
Salary & Benefits
$55,000-$65,000 - average range, actual salary based on experience
Comprehensive package including: Health, Dental, Vision, Life, Disability, 401K plan with company match, and tuition discount
To learn more about us, check out our website
For questions, please contact hr@swchs.org
If interested, please apply here