Job Purpose: To help our customers grow and save money by ensuring responsive and prompt management of the front office as well as accurate and timely support of facility administration.
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Job Duties and Responsibilities: 1. Provide general administrative support to Chaska and Eden Prairie facilities 50% • Plan, organize, order, and set up catering for company sponsored events, team meetings and customer visits. • Managing and purchasing employee recognition, bereavement, and birth of child items. • Creates and updates company communications assuring they align with company values, vision and purpose and remain current. • Manage facilities communications including safety signs and posters, TV Time, newsletters, wellness program communications, and toilet talkers. • Ensures the proper handling of incoming and outgoing mail and courier packages. • Filing and data collection as necessary
2. Create a positive first impression for all customers, employees, contractors, vendors, and guests 20%
• Ensures that calls to the general number are answered quickly and routed appropriately.
3. Support of recruitment and onboarding activities to ensure a positive experience for candidates 20%
• Assist in the new hire process by, , ordering name plates, ordering business cards, ,. • Assist with Orientations by assembling new hire packets, updating UKG new hire photo in UKG/email/phone number/extensions.
4. Understand and maintain a culture of “lean action” within the department so that we live lean better than any organization. 5% • Implement and maintain standards and processes that eliminate waste throughout the department. • Apply and utilize “lean tools” to permanently implement improvements. • Institutionalize 6S in all aspects of the department. (Sort, Straighten, Shine, Standardize, and Sustain) • Maintain visual management boards?
5. Perform other work as assigned. 5%
612-505-2335