DescriptionThe Information Technology (IT) department is currently seeking to fill an Office Specialist II vacancy. This data driven position will join the Special Projects/Backfile Team. This position is responsible for converting paper files, photos, maps, microfilm, and other materials into electronic formats.Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visitemployee referral program. Location and hours:This position will be on-site at the Hennepin County Government Center at 300 South 6th Street, Minneapolis, MN 55487. Work hours will be Monday through Friday between 7 a.m. to 5 p.m. with some flexibility.About these position types:This position is a full-time, benefit earning position. This position is internally classified as an Office Specialist II.Click here to view the job classification specification. In this position, you will:
Utilize Kofax Total Agility (KTA) software for scanning and indexing.
Accurately prepare documents to scan.
Scan files, photos, maps, and other materials and media for export to various systems of record.
Validate and index files to meet client requirements and specifications.
Organize, retrieve, and destroy files throughout the conversion process.
Conduct daily cleaning/maintenance of various scanner models.
Assist team leads and supervisor with various tasks as assigned.
Maintain confidentiality and physical security of sensitive materials.
Need to have:
One of the following:
18 months or more of office clerical experience.
18 months of related post-high school education.
Completion of the Office Specialist Pathway Training program and one year or more of office clerical experience.
Note: Education may be substituted for experience on a month for month (3 semester credits = 1 month) basis.
Ability to stand or sit for extended periods of time.
Ability to lift and carry up to 35 pounds, with or without reasonable accommodation.
Nice to have:
Working with programs such as FileNet and Kofax Total Agility (KTA).
Working with Microsoft Office Suite, especially Teams, Outlook, and Excel.
Scanning documents using electronic scanning equipment.
Using imaging software and indexing documents.
Performing records management functions, such as searching, filing, locating, and creating files.
Work independently and as part of a team.
Manage and prioritize time.
Communicate effectively both verbally and in writing.
About the department:Technology is the foundation of our work – and the work of every county employee. The Information Technology department is here to help our employees work smarter, faster and better. They are made up of 6 divisions: business solutions, enterprise architecture, enterprise development, finance and support services, operations, and special projects. About Hennepin County: Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest). Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.This posting may be used to fill current and future vacancies. These positions may have access to systems or other documentation that contains HIPAA data.