Hennepin County's Purchasing and Contract Services division is seeking a Procurement Assistant. This position will be responsible for processing contracts, contract renewals, and work in partnership with internal and external customers regarding the administration of county contracts.
Effective December 31, 2023, there will be a general salary adjustment of 2.5% to the minimum and maximum of the range.
Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit theemployee referral program page.
Location and hours:This position is remote. Remote workers may be required to come on-site 0 to 12 days a year for work meetings, trainings, or for any other reasons that their supervisor may deem necessary (may include additional days for onboarding and new employee training). Supervisors will provide as much advance notice as practicable. Work hours will be Monday through Friday, 8 a.m. to 4:30 p.m., with some flexibility. Based on business needs of this position, hires must live in or relocate to Minnesota.
New employees who are hired into remote or hybrid positions between January 2, 2022 to December 31, 2024, will receive $500 toward the cost of establishing consistent internet connectivity, payable upon completion of 6 months of employment.
About the position type:
This is a full-time, benefit earning position.
This position is internally classified as an Office Specialist, Principal.
Click here to view the job classification specification.
In this position, you will:
· Provide administrative support for county contracts, updating PeopleSoft with vendor information, contract amounts, and dates.
· Communicate via email and by telephone with internal and external customers regarding the administration of county contracts.
· Process, verify, organize, file, and prepare reports pertaining to contracts and contract related documents.
· Assist internal and external customers with filling out contract related forms and utilizing contract related systems such as PeopleSoft and the supplier portal.
· Create specialized correspondence, lists, reports, and other standard office documents; develop forms and assist with revisions; plan and coordinate specific departmental projects and activities.
Need to have:
· One of the following:
o Three years or more of office clerical experience.
o Three years or more of post-high school education.
o Entering and/or viewing data records using PeopleSoft or other electronic databases.
o Creating specialized correspondence, lists, reports, and other standard office documents.
o Developing and revising forms.
o Answering a variety of customer questions via email and by telephone.
o Providing administrative support in a remote work environment.
· Ability to:
o Provide exceptional customer service to vendors and staff.
o Work collaboratively as part of a team and with a diverse group of people.
o Communicate effectively both verbally and in writing.
· Proficiency using Microsoft Office Suite applications in a work setting.
About the department:In Purchasing and Contract Services, we make it our mission to join with vendors and county departments in purchasing needed goods and services through a process that is cost effective, fair and accessible to all businesses and to ensure that we contract with vendors who share the county's commitment to Equal Opportunity and Affirmative Action. About Hennepin County:Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile. Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (log in as Guest). Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community. Your future. Made here. This posting may be used to fill current and future vacancies. Invitations to interview will be based upon an assessment of education and experience.Final candidates will be required to complete a background check. If you have any questions, please contact:Majestanina VangMajestanina.Vang@hennepin.us