DescriptionHennepin County Library Operations team is seeking an Administrative Assistant to join the Capital Projects and Continuity of Operation’s team. This new position will support the department’s team in the execution of administrative tasks related to the management of the department operations.To be successful in this role, an individual must have experience in project management and operations, demonstrate their ability in establishing and maintaining effective working relationships, create, promote and maintain a work environment in which all are respected, manage multiple demands and prioritize work. Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visitemployee referral program. Location and hours:This position is hybrid and will be performed both on-site at 12601 Ridgedale Dr. Minnetonka, MN 55305 and remote as job duties require. The hours are flexible with standard hours of 8 a.m. - 4:30 p.m. Monday through Friday. While this position is designated as hybrid, based on current requirements hires must reside in Minnesota or Wisconsin. New employees who are hired into remote or hybrid positions between January 2, 2022 to December 31, 2024, will receive $500 toward the cost of establishing consistent internet connectivity, payable upon completion of 6 months of employment. About the position type:This is a full time, benefit earning position. This position is internally classified as an Administrative Assistant.Click here to view the job classification specification.In this position, you will:
Assist and support tasks related to building project renovations including managing schedules, prepare and document staff and community meetings, assist project managers with move management process, collection moves, building closures and openings.
Coordinate equipment and furniture replacement purchases; Research and source new products, track receipt, delivery and installation of purchased products.
Coordinate and prepare building project submissions for publications, update and maintain department SharePoint pages, compile, update and distribute building standards documentation.
Assist and support the continuity of operations (COOP) work with document and policy updates for libraries, COOP related visits to buildings, scheduling, preparation and distribution of materials.
Serve as a liaison for facilities-related issues; support data retention policy and assist in the management of records and materials storage.
Need to have:
One of the following:
Four or more years of general administrative work experience relating to the position or in a specialty area appropriate to the position.
Bachelor's degree or higher in education, public administration, or other field appropriate to the position.
Nice to have:
Administrative principles and practices relating to the management of building projects and operations.
Architectural terminology, construction documents and floor plans.
Library trends and how these trends can be applied to provide an innovative patron experience for Hennepin County residents.
Using Microsoft Office applications.
Applying project management fundamentals in a work setting.
Preparing meeting notes, reports and other written materials.
Assisting with meeting and event scheduling and management.
Supporting project work in a fast-moving environment.
Establish and maintain effective working relationships within and outside the organization.
Communicate verbally and in writing.
Investigate and resolve issues and provide a positive experience in all interactions.
About the department:Hennepin County Library’s mission is to inspire, facilitate, and celebrate lifelong learning. Shaped by the information needs and aspirations of our residents, we envision the library as a shared space for enrichment and connection. Library services are an important part of thriving and interconnected communities, and we believe that every Hennepin County resident should have a library card and use it regularly. About Hennepin County:Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge - select Guest.Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.Your future. Made here.This posting may be used to fill current and future vacancies.Invitations to interview will be based upon an assessment of education and experience.Final candidates may be required to complete a drug test, background check and/or driver's license check.