The Hennepin County Elections department is responsible for the administration and supervision of all federal, state, and local elections in the county and 800,000 registered voters. Hennepin County’s Elections Department is seeking an Elections Specialist – Absentee In Person. This position will be responsible for managing broad administrative tasks supporting the in-person absentee voting (also known as early voting) program area and overall operations for the program area and department.Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit employee referral program. Location and hours:This position is hybrid and will be performed both on-site at the Hennepin County Government Center, 300 South Sixth Street, Minneapolis, MN 55487 and remote as job duties require. Work hours will be Monday through Friday, between 8 a.m. – 4:30 p.m. and are subject to change based on business need. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin. New employees who are hired into remote or hybrid positions between January 2, 2022, to December 31, 2024, will receive $500 toward the cost of establishing consistent internet connectivity, payable upon completion of 6 months of employment.
About the position type:This is a full-time, benefit earning position.
This position is internally classified as an Administrative Assistant, Intermediate.Clickhere to view the job classification specification.
In this position you will:
· Draft, develop, and implement early voting procedures. Implement quality control monitoring of early voting staff and take corrective action as needed.
· Supervise and give work direction to the early voting seasonal staff.
· Work with key Hennepin County business lines to ensure the safe, orderly, and efficient operation of early voting sites at Hennepin County locations.
· Represent the department when working with key Hennepin County business lines, state and local elections partners, and outside organizations on issues related to early voting.
· Develop, revise, and deliver specialized training related to early voting to program area staff, city clerks, and school district clerks. Analyze training effectiveness against measurable standards by which performance can be evaluated. Provide follow up individual or group retraining, as needed.
· Develop and implement procedures for gathering, inventorying, and retaining election records after election day. Develop and implement procedures for processing election day registrations. Assemble and report data related to election day registrations for purposes of performance improvement and statutory reports.
· Assist city and school district election officials in resolving customer complaints. Assist internal department customer service staff with resolving customer complaints, or directly resolve complaints, if required. As needed, refer complaints to the program manager. Participate in multijurisdictional initiatives, committees or task forces as a subject matter expert and a representative of the department.
· Perform additional duties that may include voter registration, candidate filing, campaign finance reporting, customer service, clerk training, and voting equipment support.
Need to have:
· One of the following:
o Six years or more of experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position.
o Bachelor's degree or higher in public administration, business administration, or other field appropriate to the position and two years or more of experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position.
Nice to have:
o Working directly with the public.
o Administering absentee voting in Minnesota.
o Working with Minnesota state election officials and election officials in cities.
o Delivering specialized training.
o Giving work direction.
· Ability to
o Manage multiple complex tasks with hard deadlines.
o Lead complex projects.
· Knowledge of:
o Minnesota and federal election law.
o Minnesota Statewide Voter Registration System (SVRS).
o Microsoft Office suite.
About the department:Hennepin County Elections works with partners at the federal, state, and local level to provide voting services to over one million eligible county residents in over 400 polling places throughout the county. Program areas include voter registration, absentee voting, voter education and engagement, local election clerk training, voting technology, election day operations, results reporting and certification, recounts and audits, candidate filing, campaign finance reporting, violation investigations, and elections data stewardship.About Hennepin County:Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile. Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest). Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community. Your future. Made here. This posting may be used to fill current and future vacancies.Invitations to interview will be based upon an assessment of education and experience. Final candidates shall be required to complete a background check.