Join Minnesota's largest county government in the role of Legal Secretary in the County Attorney's Office. This role will support the Child Protection division. The Legal Secretary will provide administrative and clerical support to multiple attorneys.
The Child Protection division provides legal advice and represents the Human Services and Public Health (HSPH) department of Hennepin County in hundreds of administrative and Juvenile Court proceedings every year relating to child abuse and neglect, endangerment, truancy and educational neglect, as well as negative licensing actions. The division also serves children who are in foster care and assists in finalizing adoptions for children who are joining new families.Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit employee referral program.
Location and hours:
This position is hybrid and will be performed both on-site at the Hennepin County Health Services Building, 525 Portland Avenue, Minneapolis, MN 55415 and remote as job duties require. Work hours will be Monday through Friday, with typically hours of 8:30 a.m. to 5 p.m. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin.
New employees who are hired into remote or hybrid positions between January 2, 2022, to December 31, 2024, will receive $500 toward the cost of establishing consistent internet connectivity, payable upon completion of 6 months of employment.
About the position:
This is a full-time, benefit earning position.
This position is internally classified as a Legal Secretary.
· Provide legal administrative and clerical support to attorneys in a law office setting.
· Type, draft, transcribe, proofread, and file correspondence, motions, memorandums, subpoenas, affidavits, proposed orders, appellate briefs, and other court documents with district court and state courts with a high degree of speed and accuracy.
· Gather, organize, and maintain documents/cases on various court calendars.
· Input, retrieve, modify, stored information in computerized systems; copy, fax, scan, email, e-file, and distribute documents to respond to a broad range of requests for information; interact in person and by telephone with the public, attorneys, all court personnel, other justice partners, and County Attorney's Office staff.
· Provide front desk coverage on occasion in addition to providing backup secretarial assistance to others.
Need to have:
· One of the following:
o Two or more years of general office work experience, including one year or more of secretarial experience in a legal environment.
o Completion of an approved business school/technical college program as a legal secretary, legal administrative assistant, and/or paralegal.
Nice to have:
o Supporting multiple attorneys simultaneously.
o Working with child protection services and programs.
o Preparing civil or criminal cases for prosecution.
o Preparing and coding appellate briefs for e-filing with appellate courts.
o Filing documents with the courts through the State of Minnesota e-Filing and/or e-Charging system(s).
o Transcribing from audio cassettes, CDs, WAV and/or other media files, handwritten copy.
o Preparing correspondence using Microsoft Office (Word, Excel, and Access) software on a routine basis; advanced skills in working with Microsoft Outlook and/or a similar email/calendar program.
o Using databases and performing data entry.
· Ability to:
o Type 55 or more words per minute.
o Exhibit strong organizational and time management skills.
o Learn quickly and grasp complex information/concepts and apply them effectively when dealing with ambiguous assignments.
o Interact with the general public and staff members with tact and discretion.
o Conduct oneself professionally and deal with confidential issues.
o Meet deadlines and produce accurate work in a fast-paced office environment.