The Information Technology (IT) Department is seeking to fill an Office Specialist II vacancy. This data driven position will join the Imaging Operations unit and prepare documents for scanning, indexing, and entering numeric data into computerized databases.
Effective January 1, 2023, there will be a general salary adjustment of 2.5% to the minimum and maximum of the range.
Location and hours: This position will be on-site at the Hennepin County Government Center on 300 South 6th Street, Minneapolis, MN 55487. Candidates must be able to work at other locations around the county as needed for training, meetings, and coverage purposes. After training concludes, this position will be hybrid and performed both on-site and remote as job duties require. Work hours will be Monday through Friday, 8 am to 4:30 pm with some flexibility. While this position is designated as hybrid, based on current requirements hires must reside in Minnesota or Wisconsin.
New employees who are hired into remote or hybrid positions between January 2, 2022 to December 31, 2024, will receive $500 toward the cost of establishing consistent internet connectivity, payable upon completion of 6 months of employment.
About these position types:This position is a full-time, benefit earning position. This position is internally classified as an Office Specialist II. Click here to view the job classification specification. In this position, you will:
· Prepare, scan, and validate a large volume of documents.
· Enter metadata and scan documents using customized software.
· Learn and navigate multiple source systems.
· Identify documents for different lines of business.
· File batches of documents and destroy batches that have met retention guidelines.
Need to have:
· One of the following:
o 18 months or more of office clerical experience.
o 18 months of related post-high school education.
o Note: Education may be substituted for experience on a month for month (3 semester credits = 1 month) basis.
· Ability to stand or sit for extended periods of time.
· Ability to lift and carry up to 35 pounds, with or without reasonable accommodation.
Nice to have:
o Working with programs and applications such as FileNet, Kofax, Microsoft Office Suite, and State of Minnesota's MAXIS.
o Entering numerical data into a computer using a 10-key keypad.
o Performing electronic scanning and imaging in order to convert paper files to electronic case files.
o Using software to index documents.
o Performing records management functions, such as searching, filing, locating, and creating files.
· Ability to:
o Work independently and as part of a team.
o Manage and prioritize time.
o Communicate effectively both verbally and in writing.
o Possess organizational and detail-oriented skills.
About the department:Technology is the foundation of our work – and the work of every county employee. The Information Technology department is here to help our employees work smarter, faster and better. They are made up of 6 divisions: business solutions, enterprise architecture, enterprise development, finance and support services, operations, and special projects. About Hennepin County:
Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.
Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest).
Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.
This posting may be used to fill current and future vacancies.
These positions may have access to systems or other documentation that contains HIPAA data.
Invitations to interview will be based upon an assessment of education and experience.