DescriptionHennepin County is seeking a Law, Safety & Justice Executive Assistant to provide specialized administrative support to the Assistant County Administrator of Law, Safety & Justice and is responsible for independently coordinating and prioritizing projects across the line of business. The work of this position is accomplished with a high degree of independent judgment, creative problem-solving, attention to detail and experience managing complex projects. Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit employee referral program. Location and hours:This position is hybrid and will be performed both at the Hennepin County Government Center building in downtown Minneapolis at 300 South 6th Street, Minneapolis, MN 55487 and remote as job duties require. Work hours will primarily be Monday through Friday from 8 a.m. to 5 p.m. While this position is designated as hybrid, based on current requirements hires must reside in Minnesota or Wisconsin. New employees who are hired into remote positions between January 2, 2022, to December 31, 2024, will receive $500 toward the cost of establishing consistent internet connectivity, payable upon completion of 6 months of employment.About the position type:This position is a full-time, benefit earning position. This position is internally classified as an Executive Assistant II. Click here to view the job classification specification.Note: You must attach a resume with your application materials to be considered for this position. In this position, you will:
Lead or facilitate committees and projects with authority to act on the executive's behalf.
Compose, proofread, and maintain correspondence, documents, and reports on behalf of the executive.
Oversee preparation of board action requests, personal service agreements, contracts, reports and recommendations.
Collect, research and analyze information that requires considerable understanding of departmental, line of business and county-wide programs and policies.
Plan and execute a variety of meetings on behalf of the executive; enable and monitor meeting readiness by assembling meeting materials, arranging meeting technology testing, catering services, and distributing meeting materials and minutes.
Resolve confidential issues on behalf of the executive.
Schedule appointments, arrange meetings and conferences, coordinate public or community relations activities and events, coordinate travel arrangements and proactively resolve calendar conflicts.
Screen, prioritize and answer telephone inquiries, email and correspondence and respond independently; receive visitors and employees to meet with the executive.
Need to have:
One of the following:
Eight years or more of general administrative work experience.
Bachelor's degree in public administration, business administration, or other field appropriate to the position and four years or more of general administrative work experience.
Nice to have:
Experience leading or facilitating committees and projects.
Experience coordinating preparation of board action requests, personal service agreements, contracts, and/or reports.
Establish and maintain effective working relationships within and outside the organization.
Navigate various professional dynamics while maintaining high levels of tact, discretion, and confidentiality.
Prepare correspondence and reports.
Serve on committees.
Simultaneously handle a variety of issues and assignments.
Show impeccable judgment when it comes to high-visibility or sensitive issues.
Effectively communicate verbally and in writing.
Administrative principles and practices relating to assisting an executive.
Policy and procedure analysis.
Applicable laws and regulations.
County, line of business and department goals and objectives.
About the department:Hennepin County Administration leads the Hennepin County organization in carrying out the policies of the Hennepin County Board of Commissioners.About Hennepin County:Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (Log in as Guest). Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.Your future. Made here.This posting may be used to fill current and future vacancies.