Salary $42,640.00 - $60,021.82 AnnuallyLocation Hennepin CountyJob TypeFull-timeDepartmentHuman Services and Public HealthJob Number23HSPH539TV034Closing1/17/2023 11:59 PM Central
DescriptionThe Environmental Health division within Human Services and Public Health (HSPH) department is seeking an Office Specialist, Principal to join their team. In this position, you will provide office support to the Environmental Health, Epidemiology and Emergency Preparedness units with public health data management, office project management, public health resource and inventory management, and public health financial reporting and purchasing.Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit theemployee referral program page.Effective January 1, 2023, there will be a salary increase of 2.5% to the minimum and maximum of the salary range.Location and hours:This position is hybrid and will be performed both on-site at the West Suburban Human Services Center, 1011 First St S. Suite 215, Hopkins, MN 55343, with remote work as job duties require. Work hours are Monday through Friday, 8 a.m. - 4:30 p.m. While this position is designated as hybrid, based on current requirements hires must reside in Minnesota or Wisconsin.New employees who are hired into remote or hybrid positions between January 2, 2022 to December 31, 2024, will receive $500 toward the cost of establishing consistent internet connectivity, payable upon completion of 6 months of employment.About the position type:This is a full-time, benefit earning position. This position is internally classified as an Office Specialist, Principal.Click here to view the job classification specification.In this position, you will:
Enter public health data in the Digital Health Department (DHD) software system and other databases.
Complete reports specific to program needs using public health data stored in the DHD system, paper files and Virtual Merchant account.
Support public health office projects and manage project data and resources.
Manage public health resource inventory and purchasing.
Test new development of DHD systems to ensure functions work properly and report needed changes.
Be the lead in coordinating, organizing, monitoring, and maintaining new systems so all projects/assignments are up to date and accessible to public health staff.
Develop formal training and/or coordinate training of users on the use of computerized systems and programs.
Schedule meetings involving all levels of management and staff in the department and coordinate meeting agendas, materials, and taking minutes during meetings.
Need to have:
One of the following:
Three years or more of office clerical experience.
30 months or more of office clerical experience and completion of the Office Specialist Pathway Training program.
A combination of office clerical experience and post high school education, totaling 3 years or more (3 semester credits = 1 month).
Nice to have:
Strong verbal and written communication skills using business correspondence format and style.
Background in financial management and/or accounting.
Using computer systems, including Microsoft Office (Word, Excel, Access, PowerPoint), Microsoft Outlook, and other computer systems.
Navigating and accurately entering data in the DHD database and other databases.
Interact with the general public and staff members with tact and discretion while providing excellent customer service.
Handle multiple problems and assignments simultaneously, and to work independently with minimal direction.
Proofread numbers, correspondence, and other written materials for spelling, grammar, and format accuracy.
Take initiative in solving problems, use sound judgment when approaching problems; read and follow complex instructions.
Recognize and respect cultural differences and provide culturally appropriate services.
Communicate effectively both verbally and in writing.
About the department:Public Health works to improve the health of all county residents by addressing the social and environmental factors that impact their health and offering programs and services that help them to be healthy. We promote physical and mental health; prevent illness and injury associated with communicable diseases and environmental conditions, and reduce chronic diseases. About Hennepin County:Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest). Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.Your future. Made here.This posting may be used to fill current and future vacancies.Invitations to interview will be based upon an assessment of education and experience.Final candidates may be required to complete a background check.