The Hennepin County Sheriff’s Office is seeking an Administrative Assistant, Senior - Background Investigator for its Sheriff's Personnel division. The person in this position will coordinate and conduct pre-employment background investigations for the agency. In this position you will work to ensure compliance with local, state and federal laws, rules and regulations, and organizational policies and procedures. This is including but not limited to Hennepin County Human Resource Rules, Minnesota Government Data Practices Act as well as aligning your work with the Hennepin County Core Values and Levels of Competency.Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visitemployee referral program. Location and hours:This position is hybrid and will be performed both on-site in downtown Minneapolis located at 350 South 5th Street, Minneapolis, MN 55415 and remote as job duties require. The primary work schedule will be Monday through Friday 8 a.m. to 4:30 p.m. May include occasional hours outside of those listed e.g., evenings, holidays and/or weekends. While this position is designated as hybrid, based on current requirements, hires must reside in or relocate to Minnesota or Wisconsin. New employees who are hired into remote or hybrid positions between January 2, 2022 to December 31, 2024, will receive $500 toward the cost of establishing consistent internet connectivity, payable upon completion of 6 months of employment.
About the position type:This is a full-time, limited duration (temporary), benefit-earning position expected to last up to two years, with the possibility of extension.
This position is internally classified as an Administrative Assistant, Senior.Clickhere to view the job classification specification.
In this position, you will:
· Recognize and respect cultural differences and provide culturally appropriate services.
· Conduct comprehensive background studies on conditionally hired employees.
· Conduct criminal record checks and interpret results on contractors, providers, medical staff, and volunteers.
· Interview new hires, previous employers, and references.
· Provide written summary reports for background studies following comprehensive background studies and present findings to administration.
· Utilize multiple criminal justice information systems (local, state, and federal databases) as part of the background study process.
· Conduct fingerprinting of new staff and submit fingerprints through the Bureau of Criminal Apprehension.
· Perform other administrative projects and duties as assigned.
· Work collaboratively with other business units, leaders and staff.
Need to have:
· One of the following:
o Eight or more years of experience in general administrative work relating to the management of departmental/organizational operations, conducting background employment investigations or in a specialty area related to the position.
o Bachelor's degree or higher in public administration, business administration, criminal justice, social work or other field appropriate to the position and four or more years of experience in general administrative work relating to the management of departmental/organizational operations, conducting background employment investigations or in a specialty area related to the position. General administrative work is defined as the administration and/or management of programs, policies, and/or budgets.
· Access to reliable transportation to travel to worksites throughout Hennepin County.
Nice to have:
o Conducting criminal record checks; analyzing and interpreting results.
o Managing large caseload.
o With public speaking/presenting.
o Researching, reviewing, analyzing, and processing gathered data.
o Conducting interviews of new hires, employers, references, etc.
o Accessing, navigating, and utilizing local, state, and federal databases to obtain information.
o Becoming familiar with Data Practices Laws.
o Writing and/or preparing reports.
· Ability to:
o Think critically, exercising sound judgment without constant supervision, following high-level process and practice in a multitude of different work functions.
o Work with sensitive and confidential information.
o Communicate effectively both verbally and in writing.
o Be tech savvy and successfully learn and properly use a variety of digital platforms (to include internal client management systems, Microsoft products, Adobe, SharePoint).
o Recognize work priorities and deadlines.
o Manage projects within a team environment and independently.
o Work independently.
o Contribute to an inclusive and diverse workplace.